San Ramon Valley Newcomers Club

Hiking, Arts & Crafts, Wine Club, Book Club, Cooking, Golf, Poker, Bridge, Bunco, Luncheons

By Laws

San Ramon Valley Newcomers Club By-Laws

ARTICLE 1: NAME
The name of this organization will be the San Ramon Valley Newcomers Club.

ARTICLE II: OBJECT
The object of this Club is to promote friendship through social function and interest groups for the members and to acquaint members with their community and Northern California.

ARTICLE III: MEMBERSHIP
Section 1: Any adult resident in or near the San Ramon Valley is eligible for membership in this Cub.
Section 2: A prospective member may attend two activiteis before paying dues.
Section 3: A member in good standing is one whose dues are current. Only members in good standing may vote.

ARTICLE IV: GENERAL MEETINGS
Section 1. General meetings of the Club will be held at the luncheon on the third Thursday of each month unless otherwise ordered by the Board of Directors.
Section 2: The general meeting in April will be for the purpose of electing officers, receiving reports of Officers and committee, and for such other business as may arise.
Section 3: A quorum will consijst of those members present eligible to vote.

ARTICLE V: DUES
The Executive Board will determine the cost of the dues each year by the August board meeting.

ARTICLE VI: EXECUTIVE OFFICERS
Section 1: The executive officers of this club will be: President, First Vice President, Second Vice President, Secretary, Treasurer, Membership Chairman and Newsletter Editor.
Section 2: These officers will perform the duties described by by-=laws and by the Club’s adopted parliamentary authority.
a. The duties of the PRESIDENT are:
1. To preside at all meetings of the general membership and board meetings.
2. To establish all special committees as the need arises and appoint the chairmen
3. To appoint all committee chairmen
4. To appoint a directory committee, which will include the membership chairman
5. To appoint an individual to fill an UN-expired term of an appointive office.
6. To appoint a nominating committee (see Article VII, Section 1).
7. To serve as an ex-officio member of all committees except the nominating committee.
8. To arrange for an audit by a knowledgeable person for the purpose of auditing the treasurer’s records at the end of the term of office; the audit will be approved by the outgoing executive board and present to the members for their information.
9. To provide for the orderly transfer of records, information and audit report to the incoming board.

b. The duties of the FIRST VICE PRESIDENT are:
1. To preside in the absence of the President at meetings.
2. To be responsible for the general membership meeting locations, including reservations, and menu.
3. To obtain a signed memorandum of agreement from the designated luncheon location to assure firm price and inclusions, i.e., coffee, tea, tax and tip.
4. To maintain a record of her activities which will be transferred to the succeeding officer.

c. The duties of the SECOND VICE PRESIDENT are:
1. To preside in the absence of both of the above officers at meetings.
2. To arrange programs for general meetings.
3. To maintain a record of her activities which will be transferred to the succeeding officer.

d. The duties of the SECRETARY are:
1. To maintain minutes of each board and general membership meeting.
2. To provide the President with a copy of the minutes.
3. To serve as Corresponding Secretary.

e. The duties of the TREASURER are:
1. To receive all monies of the club.
2. To maintain an accurate record of receipts and disbursements.
3. To distribute funds only as authorized by the executive board.
4. To maintain a record of her activities which will be transferred to the succeeding officer.

f. The duties of the MEMBERSHIP CHAIRMAN are:
1. The President will appoint a membership chairman who will receive dues from new members.
2. Maintain a roster of members.
3. Present a current Roster to the directory committee by October 15th of each year.
4. Forward th dues to the Treasurer.
5. Forward the new membership names to the interest group chairman or activity chairman that the new member has designated.
6. Shall attend coffees, luncheons and board meetings.

g. The duties of the NEWSLETTER CHAIRMAN are:
1. The President will appoint a newsletter chairman who will publish and mail a monthly newsletter which includes a schedule of coming events and activities.

ARTICLE VII: NOMINATIONS AND ELECTIONS
Section 1. At the February general meeting, the President will appoint a nominating committee composed of two board members and three members from the general membership. It will be the duty of this committee to nominate candidates for each of the offices, and it will make its report at the March luncheon. Before election at the general meeting in April, additional nominations from the floor will be permitted, provided permission has been obtained from the nominee prior to their nomination.
Section 2. The election may be by voice vote or by motion from the floor is there is only one candidate for an office. It more than one candidate is nominated for any one office, then election will be by secret ballot. A simple majority of votes cast by members present is needed for election.
Section 3. Three members of the nominating committee who are not seeking election will be selected by the President to tally ballots at the April luncheon.
Section 4. Installation of the new officers will be at the general meeting in May at which time their one year terms of office will begin.

ARTICLE VIII: BOARD OF DIRECTORS
Section 1. The board of directors will consist of the elected officers and the chairmen of the committees and activities.
Section2. The President may appoint committee chairmen as necessary for the variety of activities of the club. Chairmen are encouraged to attend board meetings.
Section 3. Five board members constitute a quorum. A singe majority of board members attending is required to approve decisions.
Section 4. The boards will have the authority to act on behalf o the club to establish policy except during general membership meetings.
Section 5. Meeting of the board will be held each month at least two days prior to the luncheon and at such other times as the President will direct.
Section 6. Each outgoing board member will meet with her successor prior to the May installation luncheon and provide a report of her term and a job description.

ARTICLE IX: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order, newly Revise will govern the club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Club may adopt.

ARTICLE X: AMENDMENT OF BY-LAWS
These By-Laws may be amended at any general meeting of the club by a two-thirds vote, provided notice of the proposed amendment has been included in its entirety in the newsletter immediately prior to the luncheon.

ARTICLE XI:
Newcomers is not a charitable organization . In the case of excess funds in the treasury, a reduction of dues should be considered, or the money should be used to defray the cost of a group wide activity.

ARTICLE XII:
Members are not to use, or otherwise distribute for use, the information about Newcomers members contained in the club roster or other such membership lists for personal or commercial gain. Any member or guest attending a meeting or an event shall not publicity solicit business, promote or sell any inventory or service unless authorized in advance by the Board of Directors.

Revised May 12, 2005.